How to Manage Payroll Without Burning Out

quality-payroll • Sep 28, 2020

Your energy is depleted, you are mentally exhausted and overwhelmed, and your productivity is suffering. You’ve found yourself with a more negative attitude lately; it is all in thanks to your payroll stress. Here are a few helpful steps to manage payroll tasks without letting it overtake your life.

Step 1: Stay Organized

Creating a payroll calendar helps you keep track of when your employees’ time cards are due and track daily, weekly and monthly tasks. Come up with a filing system that works for you to store forms and information — federal and state W-4s, I-9s, direct deposit information, and payroll records. Try color-coded filing for hard copies or folders and sub-folders for digital filing.

Step 2: Know Your Deadlines

Be aware of banking holidays that may postpone your employees receiving payment, scheduling for direct deposit to hit ahead of time instead of after. For year-end or tax season, keep track of when the last payroll is to be submitted and when W-2 forms are due to employees.

Step 3: Stay Educated

Stay up-to-date on payroll tax policies and laws. As an employer, you have a responsibility to remain educated on federal and state laws that can affect those who work for you. Those include minimum hourly wage, overtime, workers’ compensation, withholdings, the Fair Labor Standards Act (FLSA), and other major laws to protect workers.

Step 4:  Invest in a Time-Tracking System

Invest in a time tracking system for your employees, taking the guesswork out of payment. Inaccurate timesheets can lead to under or overpayment of your employees. Whether it is a hardcopy punchcard or self-service through a computer, mobile, or another device, employee time-tracking systems will save you money and time.

Step 5: Outsource

Outsource your payroll needs and let someone else handle the dirty work for you. Save yourself the hassle by allowing another company to manage your HR and payroll services. In-house payroll can be stressful and time consuming for business owners, demanding precious energy that is better spent creating profit and growing your business.

Contact Quality Payroll today to request a free quote. Let us save you from dealing with the IRS, the State Tax Commission, Worker’s Compensation, and Workforce Services. We are here to guide your company through the challenges complying with labor laws and understanding company policies, compliance issues, and other legal complications business owners face.

Payroll Workflow
04 Feb, 2024
Navigating the complexities of payroll processes can be daunting for small business owners, especially when striving to avoid common pitfalls that can lead to errors or inefficiencies. Whether you have a handful of employees or a larger team, having a frictionless payroll workflow can save you time, resources, and potential headaches.
Navigating Employee Classifications
04 Jan, 2024
Understanding the various categories of employees within an organization can often seem like navigating a labyrinth of complexity. These classifications, which encompass full-time, part-time, temporary, and independent contractors among others, each bear unique implications for both employee rights and employer obligations.
By quality-payroll 03 Dec, 2023
The business landscape is evolving rapidly, and IT companies are at the forefront of this change. To maintain a competitive edge, these companies are increasingly turning to outsourcing. This strategic... The post IT Companies’ Efficiency Boost: Outsourcing Preparation and Distribution Made Simple appeared first on Quality Payroll & Benefits.
By quality-payroll 17 Oct, 2023
In today’s fiercely competitive retail industry, nurturing employee well-being stands as a paramount objective. By partnering with a trusted outsourcing company for benefits administration, retail businesses can revolutionize their approach... The post Retail Companies Supporting Employee Well-being Through Outsourced Benefits Administration appeared first on Quality Payroll & Benefits.
By quality-payroll 03 Oct, 2023
In the dynamic realm of healthcare, ensuring an inclusive and understanding environment for every patient is a non-negotiable priority. To achieve this, healthcare providers need to continually enhance their comprehension... The post The Importance of Outsourcing Civil Rights and Diversity Training for Healthcare Providers appeared first on Quality Payroll & Benefits.
By quality-payroll 03 Aug, 2023
Human Resources (HR) departments play a critical role in managing employee records, payroll, and financial transactions. The administrative burden of bookkeeping and checking account reconciliation can be time-consuming and overwhelming... The post Simplify HR Responsibilities: How Outsourcing Bookkeeping and Checking Account Reconciliation Benefits Human Resources Departments appeared first on Quality Payroll & Benefits.
By quality-payroll 17 Jul, 2023
Launching a startup comes with a host of challenges and responsibilities, not least of which is managing employee benefits. As startups strive to attract top talent and compete with larger... The post Streamline Employee Management: The Advantages of Outsourced Benefits Administration for Startups appeared first on Quality Payroll & Benefits.
By quality-payroll 03 Jul, 2023
The business world has evolved remarkably in recent years, emphasizing the importance of a diverse and inclusive workforce. This transformation has resulted in many entrepreneurial individuals finding new opportunities and... The post Building a Diverse and Inclusive Workforce: How Outsourcing HR Benefits Entrepreneurial Individuals appeared first on Quality Payroll & Benefits.
By quality-payroll 17 Jun, 2023
Employee benefits are a crucial component of an organization’s compensation structure. They play a critical role in attracting, retaining, and motivating talent. However, managing these benefits – a process known... The post Understanding the Basics: How to Navigate Employee Benefits Administration appeared first on Quality Payroll & Benefits.
By quality-payroll 01 Jun, 2023
In a competitive job market, companies must go beyond just offering a competitive salary to attract and retain top talent. Employee benefits are a critical part of a company’s value... The post Enhancing Employee Retention through Effective Benefits Administration appeared first on Quality Payroll & Benefits.
More Posts
Share by: